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Hawke's Bay A&P Show

Trade Stand Pricing

Indoor Trade - Exhibition Hall

  • The Exhibition Hall is our premium indoor trade facility. Aimed at Commercial businesses.
  • Booths are partitioned and supplied as ‘hard floor only’ with 2.3m high black, velcro-receptive partition walls.
  • Premium sites are available - see map for details. Power is available - $80 + GST, additional to site fee.
Prices and sizes starting from:
  • 3x3 (9 sqm)         $445 + GST
  • 5x3 (15 sqm)       $595 + GST
  • 6x3 (18 sqm)       $720 + GST
  • 9x3 (27 sqm)       $934.50 + GST

Outdoor Trade - Food Trade, Rural, Home & Living, Market, Vehicles, Equestrian & Community Zones

  • Outdoor sites give you the freedom to set up your own space, marquees or displays. Power is available - $80 + GST, additional to site fee.
  • Prices vary depending on size and location. Premium sites are an additional cost of $100 + GST
  • For additional marquee and equipment hire, please contact our preferred supplier; Mardi Gras Event Hire on 068782361 or visit
Prices and sizes starting from:
  • 3x3 (9 sqm)           $275 + GST
  • 5x5 (25 sqm)         $535 + GST
  • 6x6 (36 sqm)         $705 + GST
  • 10x10 (100 sqm)   $805 + GST


  • Companies or individuals who are invited/hosted by an existing exhibitor to display or demonstrate on thier site are classified as Sublet Exhibitors.
  • Subletting is charged at a flat rate fee of $200 + GST per subletter.
  • The original Exhibitor must provide the best contact details for the business or individual wanting to sublet with them in their Trade Site Application. The Trades Co-Ordinator will then contact the subletter for any further details required. 
  • The $200 + GST subletting fee will be inculded in the original Exhibitor's total site fee. Reconcilliation of fee payments must be managed between the Exhibitor and Subletter.

Booking Information

Registration is via our online form. All sites include:

  • Exhibitor site supplied as specified on the application form and in conjunction with communication from Trade Coordinator
  • Security fee for 24 hour patrolling
  • Free WIFI
  • MC coverage advertorial interview during the Show operational times and name on the Show Website.
  • 2 x Entry passes to the Show
  • Special Car Parking away from public parking

The Process

  • Complete the online application form.
  • Pay the non-refundable deposit of 30% of your total site fee (including GST) upon application to confirm site booking.
  • Upon the acceptance of your application, the Trade Coordinator will send an acknowledgement and confirm your allocated zone.
  • Pay your remaining full fees within 2 weeks (14 days) of your application by logging into your account on the website and click on "Manage Trade Applications". Final Early Bird fees are due by 1st April, failing to pay by this date may lead to cancellation of your booking and forfeiture of any payments made.
  • Final confirmation of site details within the zone will be emailed to you in the month of September, prior to the Show.

Payment of Fees

  • Your site is not considered CONFIRMED until payment of deposit is received
  • Please contact for invoice enquires or to discuss payment schedules
  • Please pay the deposit promptly to ensure your site is confirmed and to avoid your site being subject to re-sale. No commitment will be made to hold sites without a deposit paid.
  • Remaining Early Bird Site Fees are due 2 weeks (14 days) after date of application
  • Late fees will automatically be applied to any booking with overdue fees

General Information

  • All prices are GST exclusive.
  • Power is available to most areas of the Show. Power is charged at $80 + GST per site for the duration of the Show (includes set up).
  • Complimentary WIFI is available to ALL indoor sites and MOST outdoor sites. Please specify if you require Wi-Fi for your business operation.
  • Marquees and gazebos must comply with new policy in place. Please refer to Terms and Conditions clause number 8.